Microsoft OneDrive is an ingenious and easy to use cloud sharing software crafted to make business collaborations simple and stress-free. With Microsoft OneDrive for business, employees can continue working together on documents, files and projects no matter where there are. And they can always pick up where they’ve left off with no hassle whatsoever. What’s more, Microsoft OneDrive also enables simplified collaboration between employees when working with other Microsoft apps such as Microsoft Teams, SharePoint and even Outlook. However, what would be the consequence of your OneDrive losing all your stored business data? Yes, the software does have a 90-day data retention period, but what about data restored before that? Here are 3 reasons why it’s extremely important to back up your OneDrive to prevent permanent consequences from occurring in the case of a OneDrive data breach.
No Downtime
A recent study shows us that approximately 43% of all businesses that are hit by a major security breach that compromises their data are never able to recover from it. This leads to the company simply shutting down within the following year. Even with the most updated cyber security plans, malicious hackers can always come up with ways to bypass the most advanced security protocols and hack into any business. That being said, it is better to have another safeguard up to better protect your data. Installing reliable software such as Datto SaaS cloud service which backs up data for a lifetime will ensure business continuity even in the unfortunate case of data being compromised. While IT experts work on flushing out any remaining malware on office devices and networks, employees can easily access their files and data from the Datto SaaS cloud storage and work remotely with no hitch whatsoever. So even in the case of a significant data breach, Datto SaaS enables business to continue as usual.
Keeping up with Compliance
All businesses are required to keep record of business transactions, client accounts, finances etc. When the time for audits come it’s important to be able to produce any records or documents they may ask for in order to show that the company is in compliance with audit standards. Again, in the case of an employee mistakenly deleting a file or the file being compromised, it would be a red flag to the auditors if the company cannot produce the file, no matter the reason. Let’s not forget the fact that OneDrive only has a 90-day data retention period. Having software like Datto SaaS that backs up your data and keeps it safe will give you the peace of mind to face any audit without worrying about them asking for documents that may not exist anymore.
A secondary safeguard
We talked about the importance of a secondary backup software in the case your company is hit with a security breach. But what if there was an issue with Microsoft OneDrive file itself? Or even, what if an employee deleted the OneDrive backup of a file and there was no way whatsoever to retrieve it? Sometimes, an unfortunate event like a security breach doesn't have to occur for us to realise the importance of a lifetime backup software. And it’s always better to take precautions beforehand, and not wait for an issue to arise with no plausible solution.
Microsoft OneDrive is an amazing and innovative software for businesses all over the world. However, one of its few downfalls is the 90-day retention period which is not reliable for a long-running business. Software like Datto SaaS provides a safety net for business owners to fall back on in the case of unfortunate circumstances and companies should consider this affordable failsafe for better organisational security.
